Microsoft SharePoint

Pros

I love the versatility of MS SharePoint. The product can be configured in so many different ways. Each site you create in SharePoint can be totally different from the last one you created.

Cons

When you start working with a large volume of documents in a SharePoint library, the system can become rather slow and clunky which is frustrating.

Pros

Co authoring docs and version control for simple minded people

Cons

Sharing externally can be a bit annoying

Alternatives Considered

Reasons for Switching to Microsoft SharePoint

Pros

I like the simplicity of file storage and sharing. I love how easy it is to edit Powerpoint and Word documents. We've built our Intranet on top of Sharepoint and I do love that we were able to use a plugin to get it to a good place and be able to use audiences.

Cons

Sharepoint's built in intranet is lacking as far as simple UI. Box has a significantly better UI and the admin side of things is much easier to navigate. I feel like I'm walking through tunnels under NYC trying to find the right spot to edit something. Box also made it simple to add searchable metadata which is lacking in Sharepoint.

Alternatives Considered

Reasons for Choosing Microsoft SharePoint

Switched From

Reasons for Switching to Microsoft SharePoint

Pros

I like that you can use Microsoft Desktop Apps or Cloud apps to work on projects.

Cons

It is not intuitive at all, I lose my documents very often because I think I know where I saved them but then they aren't there. It is a very confusing software and the webapps are horrible.

Pros

It's so easy to collaborate and work with a team, as well as a great place to save your files.

Cons

I can't think of any cons about Sharepoint.

Pros

Share point offers a quick and user friendly way for an organization to start using online communication and data sharing.

Cons

In order to allow for the user-friendly aspects, you use a bit of the flexibility and control you may get with a more custom solution.

Pros

As SharePoint is included with an M365 license it is great value for what you can get out of it. Perfect for simple Excel-like lists, and document management.

Cons

It has been made to be more simple in terms of editing pages etc. so Microsoft can (and do) update it more often without breaking your own bespoke solutions.

Pros

The amount of things you can do with this program .

Cons

It can be a bit confusing understanding how to use.

Pros

Easy to use and keep all our company documentation in one place.

Cons

Lots of features the feels overwhelming to figure out.

Pros

All documents are accessible regardless of the computer I am using in the office. Also all documents are secure as not all have access to them. I am able to share documents to my colleagues on the same network without having to email them.

Cons

Sometimes have difficulty opening the application but this depends on internet connectivity. So cannot be used offline.

Pros

The ability to collaborate with others on the team who may be in a remote location.

Cons

Edits that are taking place simultaneously tends to be a bit confusing

Pros

MS Sharepoint offers a quick solution for team file sharing and minimizing e-mails. I like the fact that multiple users can use and edit files that are uploaded into sharepoint team place. The interface is fast and simple and can be used by users of all skill levels.
The automatization is simple but could be a bit more extensive (without Power Automate).
The depth of permissions is great since you can do alot with just one team space (some users can see all, some can edit, some can just read while some don't even see specific parts of the teams space).

Cons

I disliked the fact that is is limited in term of page design and you don't have complete freedom in term of designing the sections of the page regarding the design you chose.
The document library and site permissions can be a little tricky while the access sharing and its modifications can be a bit unstable and not always work at first.

Pros

For document store and creating pages and portals, there's no simpler platform to use.

Cons

The permissioning system has some antiquated rough edges. There's no page that tells you exactly what the user has access to. These are some basic things that really tooted me the wrong way. It's a mature product, but it lacks some steps in the lifecycle management of data.

Pros

I like that Microsoft Sharepoint is easy to navigate, and it's easy to create folders and new file destinations. I also like how you can move files and upload them easily, and generate links to share inside and outside of your organization. With our organization being almost completely remote, Sharepoint makes collaboration easy with all of its collaboration tools.

Cons

I don't like that sometimes Sharepoint can experience unexpected outages, and Sharepoint forms can be clunky and slow to load.

Pros

One of the aspects I appreciate most about Microsoft SharePoint is its capacity to enable smooth collaboration and effective document management among teams and organizations.

Cons

One of the aspects I find most challenging about Microsoft SharePoint is its complexity for new users who may not be acquainted with its interface or functionalities.

Pros

Everyone knows how to use it and there are tons of functions in place.
Basic users can advance via power automate or develop their workspaces enough to optimize productivity.

Cons

It is clunky and loads a lot of directories within a single path making it hard to travel between spaces.
External connections are buggy and users do not see updates sometimes.

Pros

I liked being able to update each clients information for quick access to it. I also like that a team can sign in and update accordingly. Being able to transfer data from Sharepoint to Excel for behavior graphing is great

Cons

Sometimes I had to reload the landing page to acess sub menus.

Pros

We use SharePoint across 400+ users and have very few issues at all. It gives the user full control on sharing, version restore and use.

Cons

At times there have been a few files that were updated offline and do not sync automatically requiring manual intervention. Especially with offline folders when in different time zones.

Pros

Easy integration and user access control. The cloud version is a great option.

Cons

Mobile features don't work well and you need to open a web or local app.

Pros

Microsoft SharePoint provides an easy out of the box solution for internal portals to share within your organization. If you are in Microsoft's eco system which most organizations are then it's easy to seamlessly integrate Sharepoint with everything else, share news, files, etc. in one place.

Cons

Customization level of Sharepoint is very lacking, as a web developer I wish there was more advanced options to customize the design, feel, look of your Sharepoint pages but it is fairly limited unfortunately.

Pros

Using SharePoint as a collaboration space to store documents which can be access locked to limited users .The files in the SharePoint sites also can be easily accessed in other apps such as power bi by providing the file location

Cons

SharePoint lists are not easy to navigate if there are many columns and rows .A easy to use interface should be introduced

Pros

How easy it is to create SharePoint sites. Prior to SharePoint, our intranet was managed by our IT department. This created challenges when you needed to update or change things on the site. Moving our Intranet to SharePoint gave us the ability to manage our intranet ourselves. It is very easy to create SharePoint sites and manage them. You don't need to know how to code websites.

Cons

There really isn't anything to dislike about SharePoint. It is a great product for any business.

Pros

Industry leading file management with an endless variety of integration options in the Microsoft 365 suite, most notably Teams. With IT expertise, many features to enhance file sharing, security, integrations, APIs, data protection, and efficient workflows.

Cons

The interface still looks a bit dated, compared to other solutions like Box or Dropbox. Microsoft should consider updating the look/feel to make many of the powerful features more obvious to the average user.

Pros

It is very user friendly and can be accessed anywhere. Its very nice to keep updated with the news in the company and important announcement. Alerts and updates kept me informed of what is going on my organization without missing important information.

Cons

I don't have anything that I don't like about Microsoft SharePoint.

Pros

It integrates well with all Microsoft applications.

Cons

Setting up security can be a challenge initially.