--- description: Review of events500i Software: system overview, features, price and cost information. Get free demos and compare to similar programs. image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png title: events500i | Reviews, Pricing & Demos - SoftwareAdvice GB --- Breadcrumb: [Home](/) > [Venue Management Software](/directory/4571/venue-management/software) > [events500i](/software/379109/events500i) # events500i Canonical: https://www.softwareadvice.co.uk/software/379109/events500i Page: 1 / 2\ Next: [Next page](https://www.softwareadvice.co.uk/software/379109/events500i?page=2) > Events500i is a browser-based event management system, the original version of which was launched in 2010, designed to provide event venues with an easy-to-use, robust, end-to-end solution from the point of inquiry to invoice and beyond. We are UK based and currently work with over 120 venues in the UK and Ireland. Key features include: Instant Proposals - Proposals hit the venue's prospect’s inbox seconds after them putting the phone down, giving venues the best chance to convert new business enquires. Schedule Chases - Automatic chases can be scheduled at each step of the booking process to ensure critical activities are completed. Contract Signing - Easily generate and send contracts to customers, which they can digitally sign without printing or scanning. CRM - Build sales strategies with comprehensive CRM functionality specifically designed to help improve customer relations and increase sales. Dashboard and reports - A flexible dashboard has been added to our latest version to provide instant business snapshots, and a powerful report suite produces detailed reports in seconds. Integration - Integration with accounts systems, e-mail servers, 3rd party inquiry providers, bedroom management systems, and more allows venues to pick the systems they want to use alongside Events500. > > Verdict: Rated **4.9/5** by 22 users. Top-rated for **Likelihood to recommend**. ----- ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.9/5** | 22 Reviews | | Ease of Use | 4.7/5 | Based on overall reviews | | Customer Support | 4.9/5 | Based on overall reviews | | Value for Money | 4.8/5 | Based on overall reviews | | Features | 4.6/5 | Based on overall reviews | | Recommendation percentage | 90% | (9/10 Likelihood to recommend) | ## About the vendor - **Company**: events500 ## Commercial Context - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: English - **Available Countries**: United Kingdom ## Features - API - Activity Dashboard - Billing & Invoicing - Booking Management - CRM - Calendar Management - Contact Management - Contract/License Management - Customer Management - Customisable Branding - Discount Management - Electronic Payments - Email Marketing - Email Templates - Event Management - Event Scheduling - Financial Analysis - Food & Beverage Management - Lead Capture - Mobile Access ## Integrations (16 total) - Global Payments Integrated - Gmail - Microsoft Dynamics 365 Business Central tegossuite - Microsoft Outlook - Omega - Pegasus - Rezlynx - Sage 200 - Sage 50 Accounting - Sage One - Stripe - Windcave - Worldpay for Business - Worldpay for Enterprise - Worldpay for Platforms ... and 1 more integrations ## Support Options - Email/Help Desk - Knowledge Base - Phone Support ## Category - [Venue Management Software](https://www.softwareadvice.co.uk/directory/4571/venue-management/software) ## Alternatives 1. [ROLLER](https://www.softwareadvice.co.uk/software/173203/roller) — 4.2/5 (144 reviews) 2. [AllBooked by Skedda](https://www.softwareadvice.co.uk/software/526011/AllBooked) — 4.8/5 (70 reviews) 3. [iVvy Venue Management](https://www.softwareadvice.co.uk/software/166477/ivvy-venues) — 4.6/5 (69 reviews) 4. [Sonas](https://www.softwareadvice.co.uk/software/369847/sonas) — 4.9/5 (19 reviews) 5. [Perfect Venue](https://www.softwareadvice.co.uk/software/366723/perfect-venue) — 4.8/5 (75 reviews) ## Reviews ### "A welcomed change" — 5.0/5 > **Malene** | *10 April 2025* | Higher Education | Recommendation rating: 10.0/10 > > **Pros**: - We have really appreciated how open they are to working with us and our industry-bespoke practices. - They are quick to respond to all emails; whether support issues, system queries or development requests. - The look and feel of the system. - Table Planner has wowed the whole team. We're excited to monitor the potential this feature can offer as it already adds value to us and our clients by enabling them an element of control over their dining events. - Our finance set up in non-negotiable, the team took time to understand this and develop a solution that works for us. - Having a live "working quote", rather than having to save multiple versions - this has saved a lot of time-consuming processes for the team and helps us to ensure accuracy in that we're always working with and reporting on actual revenue. - Dashboard feature has been very well received by the team. A great tool for us to monitor performance against targets through visual means. Having a full reporting suite that sits behind this enables us to delve further into specific fields if required. > > **Cons**: Our set up can perhaps be considered more complex than most but adding catering items to bookings has proven a time-consuming task for the team. For similar reasons unique to our business, if a booking changes from Internal to External there's no easy way to switch the items over. > > Working with Events 500 has been a refreshing and positive experience. From the moment we reached out for a demo to signing the contract, going live and the months that have followed their attitude towards us has not wavered. There has always been clear communication, engagement and a sound understanding of our requirements which has ensured effective collaboration. ----- ### "Indispensable at this point" — 5.0/5 > **Sandon** | *8 April 2025* | Events Services | Recommendation rating: 9.0/10 > > **Pros**: As our business continued to grow, we recognised the need for a system that could be tailored to our venue and bring greater clarity and efficiency to our team. Our goal was to manage everything within a single, integrated platform—from initial enquiry through to billing and document management. After exploring a wide range of platforms across various price points, we chose Events500 following an online demonstration and video consultation. It offered all the core functionality we required, along with invaluable additional features such as table planning and menu selection, which have significantly reduced administrative workload across the team. It’s also worth noting that we introduced the added complexity of operating within Google Workspace as our primary communication and storage solution—unlike the majority of users who rely on Windows and Outlook. The Events500 team worked closely with us to navigate this and delivered tailored solutions that ensured a smooth and successful integration. > > **Cons**: Naturally, no solution is entirely off-the-shelf. A considerable amount of time was invested in configuration and customisation, but more than a year on, we consider the system indispensable. > > While there are still many features yet to explore, implementing Events500 has proven to be one of the best decisions we’ve made—both for our team and the wedding couples we support. ----- ### "Easy to use and helpful for tracking" — 5.0/5 > **Jess** | *8 April 2025* | Events Services | Recommendation rating: 8.0/10 > > **Pros**: Being able to keep track of following up enquiries and the use of the task diary. > > **Cons**: It would be great to be able to edit a function sheet quicker, rather than going into items booked and clicking individual items. Not really an issue just a nice to have\! > > It has made a huge difference in keeping track of our enquiries, we are now able to run reports and look at our revenue easily. ----- ### "Catering for unique business requirements." — 5.0/5 > **Terrie** | *7 April 2025* | Hospitality | Recommendation rating: 9.0/10 > > **Pros**: Flexibility so we can cater many aspects to our specific business needs, which has been particularly important as we are quite a unique business model. Gives our clients more insight into their bookings which makes them feel valued. Features can be quite advanced, however you can utilise as much or as little as you need due to it's user friendly toolbars. > > **Cons**: We found the configuration quite difficult due to our unique business model, however we feel that it didn't help that we had a lack of experience with the product. We felt a more thorough demo could have helped with initial teething questions. Going forward, it would be useful to have some help files as PDF's rather than videos as sometimes it may not always be the appropriate medium to use if you want to find a quick answer. EG FAQs section of documents rather than purely videos. > > The best aspect is not only the software, but the staff who support this. This was invaluable particularly in the beginning and has led to a close relationship where we feel our needs and questions are important and there has been no such thing as a silly question. The screenshots and visual aids, along with the help videos are a great tool for the software. Despite still learning our way around, we are extremely pleased that we made the change. ----- ### "Great experience" — 4.0/5 > **Jessica** | *8 April 2025* | Sports | Recommendation rating: 10.0/10 > > **Pros**: The flexibility to change it to suit your needs, the multitude of different reports available and the reliability of the system > > **Cons**: Too many layers sometimes to do something simple like add a contact > > Very positive, the support team are very efficient and always quick to respond ----- Page: 1 / 2\ Next: [Next page](https://www.softwareadvice.co.uk/software/379109/events500i?page=2) ## Links - [View on SoftwareAdvice](https://www.softwareadvice.co.uk/software/379109/events500i) ## This page is available in the following languages | Locale | URL | | en | | | en-AU | | | en-GB | | | en-IE | | | en-NZ | | ----- ## Structured Data