About ActiveCollab

ActiveCollab is a project management solution for creative professionals. It offers cloud-based subscription plans or a self-hosting license. Projects are split into tasks and subtasks. Tasks can be filtered by the due date, assigned users, or custom labels. Dependencies between the tasks can be set, so there’s always an exact order of tasks. Automatic rescheduling allows for the child tasks to follow the change made to the parent task automatically. Tasks can be viewed as a timeline (with shown dependencies), a kanban board, a calendar, or a list. Users can track time and budget spent on each task, set hourly rates, send invoices directly from a project, and export reports. Automatic reminders for clients can be set when payments are overdue. ActiveCollab offers a platform where all the communication (comments, discussions, reactions, in-app chat), projects, tasks and files are centralized. Support is provided online and via email. Monthly, yearly and one-time price plans are available.
ActiveCollab Software - ActiveCollab Workload is a visual resource management tool built for agencies and creative professionals
ActiveCollab Software - Multiple task views currently showing a Kanban view of the tasklists and tasks
ActiveCollab Software - Everyone’s availability at a glance
ActiveCollab Software - My work with tasklists and tasks with high priority options, assignees, due dates and task dependencies
ActiveCollab Software - Calendar view with task dependencies
ActiveCollab video
ActiveCollab Software - ActiveCollab Workload is a visual resource management tool built for agencies and creative professionals - thumbnail
ActiveCollab Software - Multiple task views currently showing a Kanban view of the tasklists and tasks - thumbnail
ActiveCollab Software - Everyone’s availability at a glance - thumbnail
ActiveCollab Software - My work with tasklists and tasks with high priority options, assignees, due dates and task dependencies - thumbnail
ActiveCollab Software - Calendar view with task dependencies - thumbnail

ActiveCollab pricing

ActiveCollab has a free version and offers a free trial. ActiveCollab paid version starts at US$7.50/month.

Starting Price:
US$7.50/month See pricing details
Pricing Details:
Free: For personal use or professionals getting started with smaller projects. Limited to the three seats included in the plan. Plus: For smaller teams that need a platform for collaboration and managing projects. Limited to the three seats included in the plan. Annual Billing: $7.5 for 3 members Monthly Billing: $9.00 for 3 members Pro: For larger teams and companies that need to overview the entire business and workflow in one place. Billed per member. Annual Billing: $6.25 per member / per month Monthly Billing: $7.00 per member / per month On-Premise: Buy ActiveCollab for lifetime usage. Pay once, install it on your server, and have unlimited users and storage. You’re in charge of server maintenance and have total control over your data privacy. View Pricing Plans
Free Version:
Yes
Free trial:
Yes

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ActiveCollab Reviews for UK Users

Feature rating

Value for Money
4.4
Functionality
4.2
Ease of Use
4.5
Customer Support
4.4
5 reviews of 380 View all reviews
Aleksandar
  • Industry: Computer Software
  • Company size: 2-10 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5
Reviewed on 04/03/2020

Perfect Project management tool.

ActiveCollab is one of the best, if not the best project management tool that I have ever used and I have jumped from one to another tool for different projects and project types.

If offers so many features, perfect dashboard, milestone preview, calendar, planner, contact details, time tracking and much more.

While it is perfect for managing many different types of projects, this is still not the perfect tool for managing software development projects. The only reason for that would be, there is no (or that was not back then) an integration with Git or other version of control system. It was simply a missing feature back then.
I truly hope that nowadays the ActiveCollab team managed to improve and integrate such feature, but talking 6-7 years ago, that was the only downside that I can say about it. If for some reason that is still not available and you are into software development business, look for something else like Asana or Bitbucket.

Pros

Great dashboard, different types of reports, milestone preview, calendars, time tracking tool are just a few of the features that make this software irreplaceable tool when it comes to project management.

Cons

Lack of integration with Git or another version of control system.

Jolie
  • Industry: Consumer Goods
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
4
Features
4
Ease of Use
4
Customer Support
3

4
Reviewed on 28/08/2019

Active Collab makes working together simple

My team is spread across the country and Active Collab allows us to work together on projects seamlessly. Our outside partners are also able to work with us easily.

Pros

Great tool for managing complex projects with multiple stakeholders
Pretty robust feature set
Simple to access and easy to invite collaborators in & out of my company

Cons

Upgrades have been a bit buggy and while the team are responsive, they don't always believe that they've broken something

Alternatives Considered

Trello and Slack

Reasons for Choosing ActiveCollab

Better features competitive pricing All around, Active Collab is a more flexible tool that is easier to use

Switched From

Basecamp

Reasons for Switching to ActiveCollab

Pricing and features
Verified Reviewer
  • Industry: Marketing & Advertising
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
4
Ease of Use
4
Customer Support
4

4
Reviewed on 01/07/2022

Helpful tool for organizing

I use this tool daily to assign tasks to the team. It is a good helper and in general I am satisfied with how the application works.

Pros

Creating tasks is easy. I can create subtasks, assign executors and deadlines.

Cons

I would like it if the subtasks also had a deadline.

Mari-Nella
  • Industry: Design
  • Company size: 2-10 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
2
Features
2
Ease of Use
2
Customer Support
1

2
Reviewed on 07/09/2021

It is a beautiful app but not that useful

It was nice in the beginning but I just soon realised I needed something with easier to use features and no hidden costs. Onces a app like this becomes too complicated to navigate or customise - you will not use it as you need to daily because of that hassle.

Pros

It is beautifully designed so initially it seemed easier to use and navigate.
It had a client portal and I could track my jobs and invoice/do estimates all from one place.

Cons

It has hidden fees. Everywhere it advertises itself as only 7.50 a month. - But using the MAIN FEATURES OF WHY I WANTED THIS APP is extra, like invoicing, time tracking and using the client portal. This was not made clear initially. The client service is terrible. I would ask questions but there response was really terrible english language - not what I would expect from an international app that everyone should be able to understand. Especially a client service person called Darla. Terrible and rude manners and unhelpful.!

Alternatives Considered

Pluto LMS, monday.com and ClickUp

Reasons for Choosing ActiveCollab

I wanted a app that I could use to track my projects, my daily tasks, and has a timer. Plus I can send out cost estimates and invoices from and my clients can log into to track and make note of project progress and timeline.

Switched From

Todoist and Asana

Reasons for Switching to ActiveCollab

Activecollab seems to be the cheapest option where I could managment my projects, finances and clients from one place.

Response from Active Collab

We appreciate your honest feedback, and we are sorry to hear you had this experience with ActiveCollab.
As for the pricing, additional features such as Invoicing, Time Estimates, Workload, Availability, etc., are listed in the GePaid bundle section, which is charged additionally and is not a part of the basic paid plan. You can check out our pricing on the official site here: https://activecollab.com/pricing

Replied 15/09/2021
Uroš
  • Industry: Information Technology & Services
  • Company size: 2-10 Employees
  • Used Weekly for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5
Reviewed on 25/07/2019

Very easy to use but packs a big punch

Our overall experience is absolutely positive. We get to plan out our projects, go through them daily, track everything, and at the end exactly know what to invoice the client. It really covers all the basis that we need in our process and we love it for that.

Pros

I really appreciate the simplicity and the power behind the features it delivers. On the surface, it offers just a list of tasks me and my team manage throughout our design and development process, but under the hood it offers task dependencies, estimates, time tracking and many other cool things that make it deceptively powerful.

Cons

Probably the speed of the app on some larger projects. It's lightning fast for everything small to medium, but on larger projects it can take a while to load everything.

Alternatives Considered

Jira, Teamwork and Asana

Reasons for Switching to ActiveCollab

Asana is a bit confusing to get into, and it can really get expensive really fast when you need more powerful features. Teamwork was probably our second pick, bit it can be all over the place, not as elegant as ActiveCollab. JIRA is just a beast and we don't need that much complexity (and power) for our everyday development.

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