--- description: Review of WhenToWork Software: system overview, features, price and cost information. Get free demos and compare to similar programs. image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png title: WhenToWork | Reviews, Pricing & Demos - SoftwareAdvice GB --- Breadcrumb: [Home](/) > [Restaurant Scheduling Software](/directory/1658/restaurant-scheduling/software) > [WhenToWork](/software/262858/whentowork) # WhenToWork Canonical: https://www.softwareadvice.co.uk/software/262858/whentowork Page: 1 / 7\ Next: [Next page](https://www.softwareadvice.co.uk/software/262858/whentowork?page=2) > WhenToWork is an online employee scheduling solution that can be securely accessed from any location using a desktop or mobile device. With one-click scheduling features and automated notifications, it is designed to simplify scheduling for managers and employees. WhenToWork is suitable for businesses of any size in various industries including retail, education, media, government, financial services, and many others. A mobile app is available for iOS, Android, Windows, and Blackberry devices. With this solution, varied and repeating schedules can be easily created. Employee shifts can be added as new or imported from a template. Managers can manually assign employees shifts or use an Autofill feature, which automatically prevents overtime and identifies conflicts with set preferences. The scheduling screen includes a drag-and-drop interface and various views, such as graphics, calendar, list, and chart. Other WhenToWork features include permission settings, time off information, employee trade-board, urgent text alerts, and more. This solution can be used to manage scheduling for multiple locations and/or departments. Pricing is dependant on the number of employees. Businesses can choose to pay on a monthly basis. Pay-in-advance discounts are available. > > Verdict: Rated **4.4/5** by 133 users. Top-rated for **Likelihood to recommend**. ----- ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.4/5** | 133 Reviews | | Ease of Use | 4.5/5 | Based on overall reviews | | Customer Support | 4.3/5 | Based on overall reviews | | Value for Money | 4.5/5 | Based on overall reviews | | Features | 4.3/5 | Based on overall reviews | | Recommendation percentage | 80% | (8/10 Likelihood to recommend) | ## About the vendor - **Company**: WhenToWork - **Location**: Tustin, US - **Founded**: 2000 ## Commercial Context - **Starting Price**: US$28.00 - **Pricing model**: Flat Rate (Free Trial) - **Pricing Details**: Pricing is based on the number of employees, and discounts are available for paying for 3, 6, or 12 months in advance. - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: English - **Available Countries**: Australia, Brazil, Canada, China, Germany, India, Japan, Mexico, United States ## Features - Access Controls/Permissions - Activity Dashboard - Activity Tracking - Alerts/Notifications - Approval Process Control - Attendance Management - Attendance Tracking - Automated Scheduling - Availability Management - Calendar Management - Calendar Sync - Calendar/Reminder System - Color Codes/Icons - Customisable Reports - Customisable Templates - Customizable Fields - Data Import/Export - Drag & Drop - Electronic Payments - Email Management ## Integrations (2 total) - Google Calendar - Microsoft Outlook ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - 24/7 (Live rep) ## Category - [Restaurant Scheduling Software](https://www.softwareadvice.co.uk/directory/1658/restaurant-scheduling/software) ## Related Categories - [Restaurant Scheduling Software](https://www.softwareadvice.co.uk/directory/1658/restaurant-scheduling/software) - [Scheduling Software](https://www.softwareadvice.co.uk/directory/4738/scheduling/software) - [Workforce Management Software](https://www.softwareadvice.co.uk/directory/374/workforce-management-software/software) - [Employee Scheduling Software](https://www.softwareadvice.co.uk/directory/497/employee-scheduling/software) - [Calendaring Software](https://www.softwareadvice.co.uk/directory/4657/calendar-app/software) ## Alternatives 1. [Connecteam](https://www.softwareadvice.co.uk/software/109560/connecteam) — 4.6/5 (5058 reviews) 2. [Wageloch](https://www.softwareadvice.co.uk/software/451189/WageLoch) — 4.5/5 (265 reviews) 3. [Findmyshift](https://www.softwareadvice.co.uk/software/134395/findmyshift) — 4.6/5 (1180 reviews) 4. [7shifts](https://www.softwareadvice.co.uk/software/220249/7shifts) — 4.7/5 (1211 reviews) 5. [QuickBooks Time](https://www.softwareadvice.co.uk/software/167836/quickbooks-time) — 4.7/5 (6996 reviews) ## Reviews ### "Whentowork always works" — 5.0/5 > **Alexander** | *9 November 2025* | Veterinary | Recommendation rating: 10.0/10 > > **Pros**: This software has been something we used for quite some time now and it seems to be so user friendly and easy to drag and drop shifts. > > **Cons**: The only thing that I could possibly think of that may be a problem for a new user is not being able to mass edit shifts or select multiple shifts to delete at once. ----- ### "A Simple and Reliable Scheduling Tool" — 4.0/5 > **Griffin** | *17 December 2025* | Veterinary | Recommendation rating: 8.0/10 > > **Pros**: Whentowork did exactly what we needed for staff scheduling and staff management. There was a very minimal learning curve to get it down\! > > **Cons**: One limitation of WhenToWork is that it does not track labor costs. While it works well for scheduling, having built-in labor cost tracking would make it easier to monitor staffing expenses and evaluate schedules against budget goals in real time. > > Overall, my experience with WhenToWork has been positive. It is straightforward to use, easy for staff to learn, and effective for managing schedules across departments. While it lacks labor cost tracking, it remains a reliable and efficient scheduling tool that helps keep communication and coverage organized. ----- ### "Great scheduling software\!" — 5.0/5 > **Renee** | *19 February 2026* | Hospitality | Recommendation rating: 9.0/10 > > **Pros**: Easy to use for a smaller business, allowed for staff to be emailed their schedules weekly. Program is a great value to limit extensive overhead costs. > > **Cons**: I don't have a whole lot to complain about, it's a really straight forward application that streamlines scheduling. > > Managed between 2-10 employees schedules. Was able to either send it to their email and/or text. Easy to add new staff. ----- ### "Good for basic" — 3.0/5 > **Grace** | *16 September 2025* | Events Services | Recommendation rating: 7.0/10 > > **Pros**: When to work is nice for companies with bulk employees. My favorite part was the visual calendar with clear reprsentation on which shifts were scheduled. > > **Cons**: I did not like how complicated it was to navigate when to work. We managed over 100 employees on when to work and it was very difficult to navigate to the basic features. > > Overall the experience was fairly good. I had to adjust to a large learning curve to learn the software. ----- ### "Great Scheduling & Communication Tool For Teams" — 5.0/5 > **Amanda** | *15 December 2025* | Veterinary | Recommendation rating: 10.0/10 > > **Pros**: I have used WhenToWork for almost 10 years and overall, it is easy to use, makes scheduling a breeze, helps keep in line with payroll budgeting, helps with managing all departments shifts to ensure we have coverage where we need it. Not to mention the value you get for the capabilities it provides. > > **Cons**: The only thing I wish WhenToWork was capable of is also being a time clock so we wouldn't have to use 2 separate systems. > > Overall, I have always been extremely pleased with the ease of use and the accessibility of WhenToWork. The staff seems to love it as well for the fact that it is easy to submit time off and can always double check their schedule from anywhere with the app. I have also absolutely loved being able to create templates for our rotating shifts that make enter a new months schedule even easier. I also love that it has an easy way for the team to communicate with each other on one platform instead of having to create group chats. ----- Page: 1 / 7\ Next: [Next page](https://www.softwareadvice.co.uk/software/262858/whentowork?page=2) ## Links - [View on SoftwareAdvice](https://www.softwareadvice.co.uk/software/262858/whentowork) ## This page is available in the following languages | Locale | URL | | en | | | en-AU | | | en-GB | | | en-IE | | | en-NZ | | ----- ## Structured Data