About Reftab

Reftab empowers schools and IT departments with a customizable, all-in-one platform for hardware and software asset tracking. Recognized by Forbes as the best in its class for 2023 and 2024, Reftab simplifies onboarding and offboarding processes, strengthens security standards, and ensures compliance with regulations and best practices. Seamlessly integrating with device management tools, identity providers like Entra and Okta, and ticketing systems, Reftab is designed to adapt to any organization’s needs, providing automation and ease of use for professionals of all technical levels.
Reftab Software - Assets are neatly displayed in organized categories
Reftab Software - Asset details are fully customizable
Reftab Software - Easily see who has equipment
Reftab Software - Print your own barcodes from within Reftab
Reftab Software - Track your accessories and inventory items
Reftab video
Reftab Software - Assets are neatly displayed in organized categories - thumbnail
Reftab Software - Asset details are fully customizable - thumbnail
Reftab Software - Easily see who has equipment - thumbnail
Reftab Software - Print your own barcodes from within Reftab - thumbnail
Reftab Software - Track your accessories and inventory items - thumbnail

Reftab pricing

Reftab has a free version and offers a free trial. Reftab paid version starts at US$30.00/month.

Starting Price:
US$30.00/month See pricing details
Free Version:
Yes
Free trial:
Yes

Alternatives to Reftab

Reftab Reviews for UK Users

Feature rating

Value for Money
4.9
Functionality
4.6
Ease of Use
4.7
Customer Support
4.9
5 reviews of 93 View all reviews
Jordan
Jordan
  • Industry: Information Services
  • Company size: 201–500 Employees
  • Used Weekly for 1+ year
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
5
Customer Support
5

5
Reviewed on 15/12/2023

Excellent tool

Pros

Reftab offers organized asset management.

Devin
  • Industry: Telecommunications
  • Company size: 51–200 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
4
Functionality
4
Ease of Use
4
Customer Support
5

5
Reviewed on 28/05/2024

Reftab Review

Overall Reftab has been a five star product. Very easy and simple to use. If you aren't able to figure a task out they have helpful documents explaining each process step by step or customer service is very responsive and friendly to work with.

Pros

Easy to understand and use. This software is very simple and straight forward and very customizable.

Cons

You can't change the fields in the LDAP sync to custom fields such as Screen size etc.
If importing machines you can't have the asset status set to in stock automatically. Which means you have to go to each asset and change the status manually. You can make a Workflow Automation that changes the asset status automatically for any new asset added after creation.

Alternatives Considered

Asset Panda

Reasons for Switching to Reftab

We have a patch management software we use that runs off an installable agent and will take a back seat to anything else that runs off an agent. Reftab was one of the only options that didn't require the install of an agent.
Nick
  • Industry: Events Services
  • Company size: 2–10 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
5
Customer Support
5

5
Reviewed on 21/01/2025

Really do like this platform

Really good experience! I'm sticking with this one!

Pros

Good set of features
Barcode generation and scanning
Easy to use
Good UX
Fair plan limits

Cons

No ability to hide tabs/modules that you don't use

Alex
  • Industry: Transportation/Trucking/Railroad
  • Company size: 1,001–5,000 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
5
Functionality
4
Ease of Use
4
Customer Support
5

4
Reviewed on 07/09/2023

Review

A few things still need some more work, such as offering more ways to automate would be great, some more complex automation would be great like, "If the loan is XYZ and the user is Disabled email Manager (Insert body of the email and allow response) My company is really looking to automate as much as we can so being able to do more complex things in Reftab and make a more friendly API to use (have had some issues with trying to make things work, for example, the API will work fine on one call, I will change one thing and it no longer authenticates.)

Pros

The integration and automation, I would like more of these.

Cons

Manual management can be tricky to use, I would love a cleaner/more streamlined way for things that can not be managed via integrations.

Response from Reftab

Thanks for your review Alex! Much appreciated - we'll reach out to you regarding your workflow automation needs. Reftab can be configured to email a person's manager based on conditions like if the person is disabled and has equipment assigned to them, etc. There might be more that you're needing (such as a reply to address), so we're happy to work directly with you for that. Thanks again!

Replied 08/09/2023
Susan
  • Industry: Computer Software
  • Company size: 51–200 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
5
Customer Support
5

5
Reviewed on 03/10/2024

Happy Reftab Customer

I have had a great experience with Reftab so far. Set up was easy with user friendly UI and support documents. The import tools were extremely helpful and the support team was phenomenal in helping answer questions and troubleshoot our Okta connections.

Pros

Okta SaaS Discovery is a game changer, we no longer need to manually checkout & checkin any applications assigned to users via Okta. Additionally, the reporting offers more 'out of the box' features than I've seen in other asset management tools.

Cons

I wish Kits could be used to assign licenses in bulk. We have installed & non-Okta licenses that fall outside the scope of Okta SaaS Discovery. If we could create kits to assign licenses used by specific departments, this would greatly reduce the remaining manual assignments.

Alternatives Considered

Asset Panda

Reasons for Choosing Reftab

Reftab has more robust integrations with Okta and the reporting feature is easier to use, giving us most of the data we need within minutes.

Reasons for Switching to Reftab

Cost, configurability, reporting, integrations, both asset & license management in a single tool.

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