Microsoft 365

Pros

Allows the complete team to access the files and email everywhere as long as they have an internet connection. You can save money when compared to purchasing the licenses separately. Sets up the foundation so the company can take full advantage of cloud benefits.

Cons

Very hard to work with no internet connection. In some cases we have complains that a few features like accessing password protected files and macros limitations. Having documents in the cloud increases the security risk for having everything in one place.

Alternatives Considered

Reasons for Choosing Microsoft 365

Switched From

Reasons for Switching to Microsoft 365

Pros

I like how Microsoft 365 is cloud-based, as well as how it offers modern solutions for teams to organize their work, share tasks remotely, and interact more effectively. We cannot complete our daily work without MS Office applications, so Microsoft 365 is a great blessing for us because it ensures that all files and applications are available in one place that we can always access from any device, and we can share with each other by updating a specific file and also holding meetings and exchanging discussions, which allows us to complete our work in a smooth manner without the need to send files via email, uploading, modifying, and re-sending. I like the big storage capacity, which allows me to store material and organize it in primary and subfolders, as well as the option to select who is authorized to read it and who can edit it from others. I really like the forms in Microsoft 365 that allow us to easily seek feedback from team members, vote on a certain topic, and collect results.

Cons

Depending on the size of our relatively small team, the processes of sharing, syncing and working on files together run smoothly and without any hiccups. But I think that the more members who share the same file, things will get complicated and the modifications may not be saved, and the member will need each time to download a copy to the device and then make modifications to it and then write off the old copy and re-download the new version and send a notification to the rest of the members of that, which They may look messy and I find it stressful in general. I think Microsoft needs to make improvements that increase its ability to help large teams organize these processes, saving time and effort and preventing the same task from being repeated more than once.

Pros

Familiarity, I guess, I mean, if I could literally use anything else, I would.

Cons

Microsoft are one of the biggest software companies in the world, with more software engineers than I can count, yet each new release of this software is basically a "where do I find that feature now".

Nothing new, nothing useful added, just the shelves rearranged so I have to take time out and learn where they've moved something to this time and when working across devices with different versions I have to increase my mental load on using the application to recall how to do things rather than spending that mental load on completing a task.

Speaking of different versions, of course they render files slightly differently, or don't support some of the limited new features over the years so you're dissuaded from using them, does xlookup work better than vlookup? Yes, can you use it? No, because the file may go to a client with an version that doesn't support it.

Appreciate I may sound contradictory, of complaining of no new features, and then those new features not being backwardsly compatible, but this is the annoyance of using this. Then you go to the web versions that are even more kneecapped, need to use a macro to achieve something? Not online you don't. Now you have to open the file in a desktop version, run the macro, and re-sync to the cloud and close the app, go back to the webversion, gah, all such a faff for an application that's older than any of my interns.

Pros

Office 365's feature support our core business functutions from support for report writing with spell check, grammar correction, word count, document design and layout features. The product comes with inbuilt templates for brochures, business cards, flyers and many other marketing products. The spreasheet features and new formulae (e.g. xlookup), predefined charts make data compilation and analysis a breeze for our data analysis teams. To cap it all the new templates in powerpoint make the suite a force to reckon with in our line of business as we on daily basis make presentation for our internal staff, clients and stake holders.

Cons

The new annual renew licensing structure deals a low to this otherwise great product

Alternatives Considered

Reasons for Choosing Microsoft 365

Reasons for Switching to Microsoft 365

Pros

increase in user output
support for document access across many devices and locations
Simple document sharing with coworkers
1TB of cloud storage should be made available for each OneDrive account.
If you unintentionally lose your computer or experience issues at work, you may quickly retrieve your data from the cloud.

Cons

Even though it offers many benefits, since Office 365 is a cloud-based service, there is a chance of downtime if something goes wrong with it.
One of the key elements impacting work is internet connection speed.
If users don't employ security procedures, the ease of access from several devices and places, especially public ones, might potentially be a security issue.