About webexpenses

Webexpenses is a cloud-based travel management solution that enables businesses to streamline operations related to invoicing, corporate travel, expense auditing and more. It provides mobile applications for Android and iOS devices, which helps professionals manage expenses and digitally scan paper receipts using Automatic Character Recognition (ACR) functionality. Webexpenses allows enterprises to submit, approve, manage or report expense claims and utilize the artificial intelligence (AI)-enabled machine learning (ML) technology to handle booking processes and retrieve itineraries as per individual preferences. It lets users ensure compliance with corporate travel policies and view employees' travel history or invoices. Additionally, finance teams can utilize the platform to automate accounts payable (AP) processes and gain visibility into supplier invoices. Webexpenses facilitates integration with various third-party systems such as QuickBooks, Oracle, BambooHR and more. Pricing is based on the number of users and support is extended via FAQs, live chat, phone, email and other online measures.
webexpenses Software - Webexpenses invoices
webexpenses Software - Capture Receipts instantly with the Webexpenses Mobile App
webexpenses Software - Overview of Webexpenses Mobile App
webexpenses Software - Build Custom Reports on Webexpenses Reporting Suite
webexpenses Software - Access Webexpenses on a Desktop, IOS, Android or Windows Device
webexpenses Software - Webexpenses invoices - thumbnail
webexpenses Software - Capture Receipts instantly with the Webexpenses Mobile App - thumbnail
webexpenses Software - Overview of Webexpenses Mobile App - thumbnail
webexpenses Software - Build Custom Reports on Webexpenses Reporting Suite - thumbnail
webexpenses Software - Access Webexpenses on a Desktop, IOS, Android or Windows Device - thumbnail

webexpenses pricing

webexpenses does not have a free version but does offer a free trial. webexpenses paid version starts at US$7.00/month.

Starting Price:
US$7.00/month See pricing details
Pricing Details:
The Webexpenses solution can be configured to your exact requirements. Pricing is based on number of active users submitting expenses a month and the features your business requires. Users can make unlimited claims for a fixed fee. Monthly prices do not include configuration fees. There are no long term contracts just a 90 day notice period. Android and iPhone apps are available free of charge to Webexpenses clients. View Pricing Plans
Free Version:
No
Free trial:
Yes

Alternatives to webexpenses

SAP Concur

Concur is a cloud-based expense and travel management software solution that enables executives to manage travel... Learn more

BizAway

BizAway is a travel booking solution to handle business travel and optimize resources using a simple yet very intuitive... Learn more

Expensya

Expensya is a cloud-based travel management solution that helps enterprises streamline the entire expense reporting... Learn more

Haslle

Haslle is a cloud-based spending management solution for companies that are looking to automate their financial... Learn more

SalesTrip

SalesTrip is a cloud-based travel and expense tracking system on Salesforce, helping organizations simplify and better... Learn more

DATABASICS Expense

DATABASICS Expense is a cloud-based accounting and expense management solution suitable for businesses in a variety of... Learn more

webexpenses Reviews for UK Users

Feature rating

Value for Money
4.5
Functionality
4
Ease of Use
4.5
Customer Support
4.5
5 reviews of 237 View all reviews
Deepak S.
  • Industry: Machinery
  • Company size: 5,001-10,000 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
4

5
Reviewed on 10/06/2021

Fast & smooth with amazing User Interface

Awesome and Best.

Pros

Fast & smooth with an amazing User Interface.
Expenses tracking and management is very easy.

Mobile application is the best feature, which this platform offers.

Cons

Mobile application processing should improve further.

Response from Webexpenses

Hi Deepak,
Thanks so much for leaving us a review. It's fantastic to hear you are having a positive experience using the mobile app and the interface is user-friendly.
Best wishes,
Nadia

Replied 19/07/2021
Wasim M.
  • Industry: Information Technology & Services
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
5
Features
5
Ease of Use
4
Customer Support
5

5
Reviewed on 04/06/2021

Fantastic Product!

It meets the business requirements in a very effective way.

Pros

The best part of WebExpenses is the approval flow. It's simple yet effective process allows our business to efficiently manage creating, approving and processing expenses.

Cons

The user interface is perhaps where the software could be most improved. We've had to deal with a few claimants who have found it difficult to navigate through the interface when creating a claim.

Response from Webexpenses

Hi Wasim,
Thanks for leaving us a review. We are glad to hear that the system is helping with efficiency in your expensing process.
Our support hub is a great resource for any queries (https://hub.webexpenses.com/). Alternatively, please direct any queries to our support team at [email protected]

Kind regards,
Nadia from your Webexpenses team

Replied 15/07/2021
Alice P.
  • Used Weekly for 1+ year
  • Review Source
Value for Money
3
Features
2
Ease of Use
3
Customer Support
4

3
Reviewed on 12/12/2017

The day to day use of webexpenses is fine from a users perspective but less flexible for an...

Pros

The best part of the software is the mobile app. If you enter your own claims as you go the system is great.

Cons

The lack of flexibility around mileage has been an issue for us and updating admin as we have a number of divisions. Running reports over different divisions for managers who are approvers for people in different divisions. People in the same team have to be in different divisions to manage the mileage therefore it falls back to the mileage rates not being flexible enough. Being able to set a mileage rate or rates by user would be the most beneficial improvement for us.
Webexpenses often runs slow, the cloud icon turns for a few seconds before running reports and adding attachments etc.
When a PA enters the expenses on behalf of their manager they find the process cumbersome and very slow, for example attaching receipts is slow and not being able to sort the order the receipts are entered (for example in date order) means that when faced with a pile of receipts from their manager they have to spend time sorting them first then attaching and then trying to identify which attachment is which from the repository before attaching to the claim lines.
I have expressed a few times that I feel there is a step missing in the process, currently a user enters a claim, they submit it, it is approved and then gets finance approval and it is marked as paid. It then disappears from view and the only way to get a list of who you are paying is to run a report based on dates which risks missing or duplicating. There needs to be a passed for payment stage and then paid.

Jack H.
  • Industry: Veterinary
  • Company size: 10,000+ Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
5
Features
4
Ease of Use
5
Customer Support
5

5
Reviewed on 06/01/2020

Very intuitive system

Everyone really likes the system and it works well. Very quick and cheap implementation and support has been great.

Pros

Very quick to implement and intuitive to learn

Cons

Doesn't integrate as well with other systems however all other tweaks were put through really quickly.

Alternatives Considered

SAP Concur

Reasons for Switching to webexpenses

Ease of use, local support, general culture of Webexpenses

Response from Webexpenses

Hi Jack,

Thanks for leaving us a review!

New partnerships are constantly on the horizon, so we are glad all integration concerns were addressed in a timely fashion.

Should you have any questions, reach out to us at [email protected]

Kind regards,
Webexpenses

Replied 23/03/2020
Tiv G.
  • Industry: Financial Services
  • Company size: 201-500 Employees
  • Used Weekly for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
4
Customer Support
5

5
Reviewed on 18/06/2021

Perfect solution

It's been brilliant from the very beginning. We received plenty of support with implementation / setting up, and customer service was always available when we needed help

Pros

The phone app with the Smart Scan feature is brilliant.

Cons

Sometimes it's hard to find my way around as it's rather sophisticated. It is constantly being improved though

Response from Webexpenses

Hi Tiv,

It's good to hear that you've had a great experience with Webexpenses OCR technology feature.

Also, it's great that since switching to Webexpenses, submitting mileage claims has become easier for you.

Thanks,
Natalie from your Webexpenses team

Replied 03/08/2021

Related categories