User Reviews Overview
About Todoist
Todoist is the world’s #1 task manager and to-do list app for professionals and small businesses. With a simple tap, you can add tasks, set reminders, enjoy multiple views such as calendar, list, and board, filter tasks by work...
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- Industry: Education Management
- Company size: 51–200 Employees
- Used Daily for 1+ year
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Review Source
The cornerstone of my time management strategy
Todoist is the cornerstone of my time management strategy along with Spark Mail and Google Calendar. The integration is perfect with these and other apps, and the mobile app is crucial so I do not miss anything.
Pros
Todoist offers many advantages to my workflow. First of all, it is as simple or as complicated as you want it to be. I usually start jotting down ideas, thoughts, chores, or proper tasks. Then I add context as necessary.
I can also input tasks from my smartphone, from my email client, even from Google Calendar which syncs perfectly here).
Cons
My only negative is that the new Google Calendar integration allows me to use only one calendar for all my projects. I prefer to have separate calendars for each project in order to better understand my use of time.
Alternatives Considered
Any.doReasons for Choosing Todoist
Better integration with my other tools and apps.Switched From
Microsoft To DoReasons for Switching to Todoist
More robust set of features and better calendar integration.- Industry: Health, Wellness & Fitness
- Company size: Self Employed
- Used Daily for 1+ year
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Review Source
Great price, easy to use, only a minor quibble
Really, it's been quite positive. I can imagine that I will be integrating it more fully, and probably tapping into Zapier integration as well at some point. I like it enough that its definitely going to grow with my business, and it's a really fair price too.
Pros
its ease of use and the cross platform consistency. I use the desktop and mobile app primarily, and it's quite a consistent experience across both, so whether I'm on a client call on a web browser or on my phone, and I want to add a follow up task, I can smoothly do it either way.
Cons
Hmm, that's tough, because I quite like it. Perhaps, I'm not tapping into its full functionality, and for a relatively simple user like myself, it feels like there's a lot I'm not using.
Also, this is a really small thing, but when I type a hashtag into a task title, and it doesn't suggest a slashtag underneath, so I have to manually type the entire hashtag, plus the slash to have it show up in the dropdown menu.
I do create a lot of tasks, and so that little issue there is a bit of a niggle.
Alternatives Considered
ClickUpReasons for Choosing Todoist
I wanted something simpler with a really easy interface primarily for task management.Switched From
TrelloReasons for Switching to Todoist
Much simpler, I felt too overwhelmed by the variety of options with Clickup, it felt too big and complex for my needs.- Industry: E-Learning
- Company size: 11–50 Employees
- Used Monthly for 1+ year
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Review Source
Okay, but Better Options Out There
It worked for me at one point, but then other apps popped up and functioned better.
Pros
I like that you can put reminders, times, and priority levels for all tasks.
Cons
Compared to other task check apps out there, Todoist feels limited. I don’t feel like there’s as much functionality, and the interface feels old.
Top Todoist Alternatives
- Industry: Information Technology & Services
- Company size: 51–200 Employees
- Used Daily for 6-12 months
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Review Source
Great for day to day organizing
Todoist works well for keeping track of tasks, I enjoy the overall simple interface though sometimes distracting. Its effective and keeps me organized
Pros
UI, Calendar Display, Customizations, Notifications, Ease Of Use, Pricing
Cons
Able to distract with unnecessary animations or icons
- Industry: Information Technology & Services
- Company size: 501–1,000 Employees
- Used Daily for 6-12 months
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Review Source
Amazing Task Manager Tool 😍
Todoist is a fantastic software for organizations that resolve task management issues and handle multiple projects at the same time.
Pros
This tool offers many important features to manage tasks and projects with teams. I personally like the reminder feature that helps me to finish my tasks easily.
Cons
I didn't feel any major issues but if you want to use advanced features you need to buy a premium plan.
- Industry: Staffing & Recruiting
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
Todoist is the most suitable tool for planning and keeping daily tasks organized.
Todoist has given us the most likeable experience in our efforts to keep our work organized. It allows us to effectively plan for our routine tasks by helping us break them down into to-do lists which are easier to follow. Todoist allows us to have smooth transition of work during projects by giving everyone a clear overview of what to do after what.
Pros
Todoist is designed with a user-friendly interface that makes it easy for us to navigate through it at our own convenience. It has well laid out task lists that help us break down our projects into easily manageable to-do lists. It allows us to set automated reminders that keep us always on the lookout for upcoming tasks or any pending tasks that need to be attended to. Todoist also has priority lists that help us to create priorities for prioritizing the most urgent and crucial tasks during our projects.
Cons
Todoist has not shown us any weaknesses and we have not found a thing to dislike about it.
- Industry: Telecommunications
- Company size: 2–10 Employees
- Used Daily for 1-5 months
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Review Source
Helpful for staying disciplined
Todoist has been really helpful for keeping my life organized. I’ve used it for personal stuff and work, and it’s been great for both. It’s not perfect, but the small issues aren’t a big deal, and overall, it’s definitely worth using.
Pros
I like how easy it is to use. It’s super simple to organize tasks into projects, and the labels make everything clear. I also love how it syncs with Google Calendar—it makes planning way easier. The recurring tasks and priority options are also really handy.
Cons
Sometimes the calendar sync feels a bit slow, which can be annoying. I also think it would be nice if they had more templates for different types of tasks or workflows.
- Industry: Food Production
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Todoist is simply powerful.
From routine tasks to the biggest life goals, Todoist makes it easy to focus on what matters today.
Pros
Makes it easy to plan our day, manage our projects and make real progress towards our goals. Within the hour, I have everything off my mind and neatly organized.
Cons
Getting things done the right way is the ultimate goal and Todoist is doing exactly that.
- Industry: Civil Engineering
- Company size: 2–10 Employees
- Used Daily for Free Trial
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Review Source
Todoist makes it too easy for you and your team to focus
Effortless and helped reduce a lot of pending action stress, knowing todoist had my back and all I had to do was follow the steps from point A to B.
Pros
Easy to sign up and just as easy to get your todo list going and on track within minutes. Excellent and intuitive layout made it almost 2nd nature to know how to get into action and start making a difference in my normally cluttered and convoluted life.
Cons
Knowing my free trial would be ending at the end of the month.
- Industry: Design
- Company size: Self Employed
- Used Daily for 2+ years
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Review Source
To do your Tasks
Todoist is my go-to for managing my to-do list and keeping everything under control. It’s simple to use but packed with features that keep me organized and on track
Pros
love how easy it is to add tasks, set deadlines, and structure projects with Todoist. The flexibility of recurring tasks, subtasks, and labels makes it perfect for even the most detailed plans. And with syncing across devices, I can check my tasks wherever I am without missing a beat
Cons
The free version is solid, but some of the best features, like reminders and collaboration tools, are locked behind a paid plan
- Industry: Information Technology & Services
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Todoist is essential. Period.
I've been using Todoist DAILY since 2020. The tab is always open (and pinned) on my browser. It became an essential tool for me to manage from personal tasks to business-related projects and even quick freelance jobs. Lightweight, quick, fast, easy to use, and doesn't stay in my way with unnecessary bells and whistles.
Pros
- It is fast (lightweight).
- It is easy to use.
- It is extremely useful.
- It is affordable.
- It gets out of the way and lets me focus on what matters (managing tasks).
- No unnecessary bells and whistles.
- The AI-powered shorthand input is great and make it very easy to set reminders and due dates.
Cons
- Dragging and dropping tasks (moving them around, especially subtasks inside a parent task) is painful; doesn't work well.
- The "Upcoming" section is confusing having to click through arrows.
- Sometimes the search input field does not open via the keyboard shortcut.
- Sometimes syncing mobile and desktop does not work.
- Industry: Higher Education
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Great tool for todo lists
Pros
Extremely easy to use and setup! Many features and functionalities.
Cons
Some of the functionalities are hidden behind menus that are not easy to locate initially.
Alternatives Considered
Any.doReasons for Switching to Todoist
Easier user interface and some more functionalities- Industry: Nonprofit Organization Management
- Company size: Self Employed
- Used Daily for 2+ years
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Review Source
A must have product for everyone
I use Todoist every single day and I wouldn't be without it! Well worth the money spent. It helps to get everything 'out of my brain' and schedule my tasks which helps me to deal with task overwhelm. Some of the best money I've spent to optimise my work life.
Pros
I love Todoist! It makes it so easy to manage my to do lists. I love the recurring tasks feature, the priorities feature, and how easy it is to add tasks. It is so satisfying to tick them off and the 'Karma' is an extra motivator. I also like how you can customise the view to suit your own needs and preferences.
Cons
It can be awkward to move tasks to another day. I'd prefer to drag it rather than have to click into the task to change the due date.
- Industry: Construction
- Company size: 201–500 Employees
- Used Daily for 2+ years
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Review Source
A perfectly refined tool for organizing daily tasks.
I have found a perfect tool for keeping my daily tasks in shape. Todoist is a great life saver that help in planning tasks and ensures that all tasks get smoothly attended without missing anything. I have had a very simple and comprehensive experience with Todoist.
Pros
I have had a simple experience with Todoist, the interface is clearly friendly and it was easy to get a full glimpse of it. I like how Todoist help me sort my tasks and prioritize the most critical ones. Todoist auto alerts help me to keep check of my tasks due dates and ensures that i have attended to all my tasks as they appear in that order.
Cons
Till to-date, I have not encountered anything to like least about Todoist.
- Industry: Higher Education
- Company size: 10,000+ Employees
- Used Daily for 2+ years
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Review Source
Todoist is a powerful task manager for keeping work in order.
The overall experience with Todoist has been amazing and very productive. I had a strong desire to get my work in shape in order to ensure healthy working life and Todoist has helped me meet my desires. It works incredibly perfect in ensuring that I am doing the right task in the right time. Todoist also assist in prioritising my tasks.
Pros
Todoist task field are neatly set up making it easy to break down work into small tasks for easier control and tracking. I like the user-friendly interface which makes it easy and quick to navigate through my tasks. It is easy to setup reminders which keeps me on alert about upcoming tasks and ensure all my tasks have been finished. Todoist has strong security functions that keeps my personal data secure and private.
Cons
I have not experienced any cons with Todoist. All the features are performing to my fulfillment.
- Industry: Design
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
My go to productivity software for 4 years
My go to productivity software for approximately 4 years. Couldn't live without it at this point — flexes to aiding productivity at work, alongside helping keep track of errands and things to do in my personal life. The fantastic pop noise when you complete a task is icing on the cake.
Pros
I love using Todoist because its clean, user-friendly interface makes it so easy to stay on top of everything. One of my favorite features is how seamlessly it syncs across all my devices, so whether I’m on my phone, tablet, or computer, my tasks are always up to date. The location-based reminders are also a game-changer for me—it's great to get reminders when I’m near a specific place, so I never forget to run an errand or complete a task when I’m out and about. Overall, it makes managing my tasks feel effortless and keeps me organized wherever I am.
Also, the noise is when you complete a task is incredible! That alone keeps me productive.
Cons
I think the integrations could be really useful, but I've found appropriate resources into using them and applying them day-to-day hard to find.
- Industry: Writing & Editing
- Company size: Self Employed
- Used Daily for 6-12 months
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Review Source
Todoist: A Versatile Task Management Tool For Home or Office
Todoist is a solid choice for individuals and professionals managing everyday tasks and simple projects. Its simplicity and ease of use make it a valuable tool.
Pros
The software enabled me to organize tasks efficiently. I could categorize and
tag my tasks with the option to set priorities, due dates and reminders. I could also track my progress of my tasks.
Cons
Limited offline functionality, which is a problem if you have connectivity issues.
- Industry: Legal Services
- Company size: 51–200 Employees
- Used Daily for 1+ year
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Review Source
Todoist is just indispensable
Todoist is very user friendly and easy to manage,I use it to manage my professional and personal life, honestly I don't know how I used to live without it.
Pros
The ease of adding new items and setting due dates, directly from an email is our top seller,The iphone widget provides a clear view of upcoming items for the day.
Cons
I Todoist had a time tracking tool built into the app users like me would get a much satisfactory experience on the app

- Industry: Retail
- Company size: 10,000+ Employees
- Used Daily for 1+ year
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Review Source
everything better organized
I manage my time better by prioritizing what is most important and having perfect task management
Pros
It has allowed me to have improved organization in my daily tasks, having perfect productivity and an order of tasks from the most important to the least important to be carried out on a daily basis, all workflow management improves by having todoist because it is like having a secretary who keeps you informed of everything important without missing any task
Cons
All its operation has been indicated to keep my work organized, without problems and without system errors.
- Industry: Transportation/Trucking/Railroad
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Now i can manage any task with it.
It has transformed my productivity by providing a centralized system for managing my tasks and projects. It has helped me stay on top of deadlines, reduce stress, and achieve my goals more effectively.
Pros
It keeps me organized and on track with its intuitive interface and powerful task management features. I love the ability to create projects, set deadlines, prioritize tasks, and track my progress effortlessly. It's like having a personal assistant for my to-do list.
Cons
Todoist offers a robust free plan, some advanced features, like reminders and labels, are locked behind the premium subscription.

- Industry: Construction
- Company size: 51–200 Employees
- Used Daily for 1+ year
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Review Source
To do list software review
Pros
It improves the motivation and improves the memory because your task will not be forgotten its very good feeling when you have one task done
Cons
a lengthy running to-do list can be intimidating

- Industry: Accounting
- Company size: 501–1,000 Employees
- Used Daily for 1+ year
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Review Source
My overall impression of todoist
Pros
I love how easy it is for me to plan my daily, weekly and even monthly activities, assignments and personal activities. Todoist makes it easy for me to be productive, plan, and complete my tasks.
Cons
I wish that I somehow had a section where one can write about their overall day, for example, a journal section where I can write paragraphs.
- Industry: Marketing & Advertising
- Company size: Self Employed
- Used Daily for 2+ years
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Review Source
Todoist Is The Simple Task Management Solution for Busy Entrepreneurs
Gone are the days of tracking my daily, weekly, and monthly tasks on pen and paper like my parents. Although it is a logical method, it is time-consuming, especially for a busy mompreneur like me. I appreciate Todoist being my go-to business solution for simple project and task management.
So far, I have explored the free tier of the app and I manage up to 5 projects (work-related and non-work-related) each month. I'm loving the experience on desktop and mobile applications. I use Todoist often on my iPad Pro.
Pros
Todoist is a great project and task management solution that I use in my business and home life daily. I appreciate its simplicity and ease of use.
Cons
I wish there was an option to color-code my projects and tasks on the free tier. I don't like that I have to upgrade the app to modify this setting.
- Industry: Alternative Medicine
- Company size: Self Employed
- Used Daily for 1+ year
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Review Source
Tooitst is the ultimate organiser and lifestyle coach toget you back on track and make life...
So happy I was introduced to Todoist from a friend. It arranges my work life and private life in such an efficient and easy way.
Pros
It is so simple to drag and drop to different areas and also see what have been achieved and what is yet to be done.
Cons
Nothing at all. It is really easy to use and works so well.
- Industry: Education Management
- Company size: 501–1,000 Employees
- Used Weekly for 6-12 months
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Review Source
Good To-Do App but Not For Me
Overall, this is a good app if you want to be organized with your tasks and work. This is simply not for me because I want something a little bit more simpler. However, this will be perfect for someone who likes using notion on the computer but not on their phone.
Pros
I like how customizable that interface is, it's nice to change everything the way you want it. I also like how I'm able to connect it with my Google calendar.
Cons
I don't like making tasks on the app, it feels a bit too much. For example when I make a task with a date and time, it feels like I'm adding a hashtag instead of a label. I would prefer it being a small label underneath like how it is when you check it in upcoming tasks.